Privacy Policy and Terms of Use

Last Updated: November 5, 2026

Part I. Privacy Policy

1. Introduction

People's Center for Cultural & Contemporary Arts ("PCCCArts," "we," "our," or "us"), operated by Pilsen Center for Cultural & Contemporary Arts, is a nonprofit organization based in Chicago, Illinois.

PCCCArts is committed to protecting the privacy, confidentiality, and security of the children, families, artists, educators, donors, employees, contractors, and community members who participate in our programs and services.

This Privacy Policy explains how we collect, use, store, share, protect, retain, and dispose of personal information obtained through our website, program registration, educational activities, community partnerships, and organizational operations.

Our website is hosted by Squarespace. We also use administrative and educational technology services, including Google Workspace, to support authorized organizational activities.

When PCCCArts provides services in partnership with Chicago Public Schools (CPS) or another educational institution, applicable student privacy laws, district policies, and contractual requirements govern our handling of student information. Where those requirements are more restrictive than this policy, the more restrictive requirements control.

2. Information We Collect

PCCCArts collects information reasonably necessary to administer educational programs, support student learning, communicate with participants, and operate our nonprofit organization.

Depending on the activity, information may include:

Student and Participant Information

Student names, ages, grade levels, and school affiliations.
Program enrollment, class assignments, and attendance.
Artistic progress, participation records, instructional assessments, and student-created work.
Emergency contact information and information necessary for safe program participation.
Photographs, video recordings, audio recordings, and performance documentation when authorized.
Language preferences and other information voluntarily provided to support accessible instruction.

Parent and Guardian Information

Names, telephone numbers, email addresses, and contact information.
Registration and enrollment information.
Tuition selections, payment-plan arrangements, scholarship applications, and media permissions.
Communications regarding student participation, scheduling, and program administration.

Donor and Community Information

Names, contact information, donation history, and event participation.
Voluntary mailing-list subscriptions and communications preferences.

Website and Technical Information

Our website and authorized service providers may automatically collect limited technical information, including IP addresses, browser types, device information, cookies, and website usage data.

We seek to minimize the collection of personal information and avoid requesting sensitive information unless reasonably necessary and authorized.

3. Children's Privacy

PCCCArts provides educational programming for children and young people, including participants under the age of 18.

We recognize our responsibility to protect children's personal information and maintain appropriate safeguards for student records.

Student information is generally obtained through parents or legal guardians, participating schools, authorized educational partners, or approved program activities.

PCCCArts does not sell children's personal information, use student information for targeted advertising, or knowingly disclose student information for unauthorized commercial purposes.

When legally required, we obtain appropriate parental or guardian consent before collecting, using, or disclosing children's personal information.

Parents and legal guardians may contact PCCCArts to request access to, correction of, or deletion of eligible student information, subject to applicable legal, educational, contractual, and recordkeeping requirements.

For student records maintained under a school district agreement, requests may need to be directed to or coordinated with the participating school district.

4. Student Data Protection and School Partnerships

When providing services to Chicago Public Schools or other educational institutions, PCCCArts handles student information in accordance with applicable laws and contractual obligations, including the Family Educational Rights and Privacy Act (FERPA), the Illinois Student Online Personal Protection Act (SOPPA), where applicable, and relevant school district privacy and security requirements.

Student information received or collected in connection with a school partnership is used only for authorized educational and operational purposes.

These purposes may include:

Maintaining authorized student rosters and attendance records.
Delivering age-appropriate and grade-level-specific arts instruction.
Assessing artistic development and student participation.
Communicating with authorized school personnel.
Supporting approved educational projects and activities.
Completing required school district reports.
Maintaining student safety and complying with applicable obligations.

PCCCArts does not use CPS student information for unauthorized advertising, fundraising solicitation, commercial profiling, or unrelated organizational marketing.

Access to student information is limited to authorized personnel who require the information to perform assigned educational or administrative responsibilities.

PCCCArts will disclose student data elements, authorized purposes, and applicable third-party service providers as required by its agreements with participating school districts.

Student information will not be disclosed to an unauthorized third party or used for a purpose prohibited by the applicable agreement.

PCCCArts will cooperate with school districts regarding approved data-transfer methods, access restrictions, security reviews, incident reporting, and the return or deletion of student records.

Any collection or use of student data through third-party platforms must be consistent with applicable school district authorization and contractual requirements.

5. How We Use Personal Information

PCCCArts uses personal information for legitimate educational, administrative, operational, and charitable purposes, including:

Processing program registrations and maintaining enrollment records.
Providing music, dance, media arts, and visual arts education.
Communicating with parents, guardians, participants, and school partners.
Tracking attendance, participation, and student progress.
Managing tuition, scholarships, discounts, and payment plans.
Coordinating performances, exhibitions, workshops, and community events.
Maintaining participant safety and emergency contact information.
Evaluating and improving educational programming.
Preparing required financial, grant, and contractual reports.
Administering donations and organizational communications.
Maintaining appropriate organizational records and complying with legal obligations.

Whenever practical, PCCCArts uses aggregated or de-identified information when communicating program outcomes to funders, community partners, and the public.

Personally identifiable CPS student information will not be included in fundraising or promotional materials unless specifically authorized under applicable district requirements.

6. Scholarships and Financial Assistance

PCCCArts may collect information voluntarily provided by families requesting scholarships, reduced tuition, payment accommodations, or other forms of financial assistance.

This information is used to evaluate requests, administer financial assistance, and maintain appropriate program and financial records.

Access is limited to authorized personnel responsible for reviewing or administering assistance.

PCCCArts does not sell scholarship application information.

Families should provide only the financial information specifically requested and should avoid submitting unnecessary sensitive documents.

7. Payments and Donations

PCCCArts may accept program tuition, registration fees, donations, and other payments through Squarespace or connected third-party payment processors.

Payment providers may process financial information according to their own privacy and security practices.

PCCCArts does not intentionally collect or store complete credit or debit card numbers when payment information is processed directly by an authorized third-party payment provider.

Financial transaction records may be retained as necessary for accounting, tax compliance, audits, grant reporting, and other lawful organizational purposes.

8. Photographs, Video, Audio, and Student Work

PCCCArts may photograph, film, or record educational programs, performances, rehearsals, exhibitions, and community events for authorized educational, documentation, archival, promotional, fundraising, and reporting purposes.

For independently operated programs, PCCCArts requests appropriate media permissions through registration or other consent procedures.

Parents, guardians, or eligible participants may decline optional promotional media consent without automatically losing eligibility to participate in educational programming.

PCCCArts seeks to honor documented media restrictions and maintains procedures for communicating relevant restrictions to authorized personnel.

Additional Protections for School Partnerships

When activities involve CPS students or students participating through another school district:

Photography, video, audio recording, and publication must comply with applicable district policies and permissions.
PCCCArts' independent media release does not override school district requirements.
Student images, names, recordings, and creative work will not be published for organizational promotion, fundraising, or social media unless appropriately authorized.
Educational documentation will be used only for approved purposes and stored or shared through authorized systems.
Student-created work remains subject to applicable ownership, consent, and educational privacy protections.

Requests concerning media permissions or the removal of previously published material may be submitted to admin@pcccarts.org. PCCCArts will review such requests and take appropriate action consistent with applicable law and contractual obligations.

9. Website Information, Cookies, and Analytics

The PCCCArts website is hosted by Squarespace.

Squarespace and authorized website integrations may use cookies or similar technologies to support website functionality, security, preferences, and usage analytics.

Information collected automatically may include browser information, device characteristics, IP addresses, and website activity.

Visitors may manage cookies through available website settings or browser controls.

PCCCArts does not intentionally use CPS student records for targeted advertising or unrelated website analytics.

10. Email and Electronic Communications

PCCCArts communicates with families, donors, program participants, and community partners through email and other authorized communication channels.

Communications may include registration confirmations, program schedules, payment information, class updates, event announcements, and organizational news.

Individuals may unsubscribe from optional promotional communications using available unsubscribe options or by contacting PCCCArts.

Administrative messages necessary to provide a registered service may continue when appropriate.

Student information governed by a CPS agreement will be exchanged only through communication and data-transfer methods permitted by CPS. PCCCArts will not transmit CPS student data through email where prohibited by the applicable agreement.

11. Information Sharing and Third-Party Service Providers

PCCCArts does not sell personal information.

We may share limited personal information with authorized service providers when necessary to operate our programs and organization.

These may include:

Squarespace: Website hosting, registration, and related website services.
Google Workspace: Authorized document storage, internal collaboration, scheduling, and administrative recordkeeping.
Payment Processors: Processing authorized tuition payments, fees, and donations.
Accounting and Administrative Providers: Financial recordkeeping and organizational operations, where applicable.
Schools and Educational Partners: Program coordination, attendance, instructional reporting, and other authorized educational activities.

Additional service providers may be used when appropriate and permitted.

Information shared is limited to what is reasonably necessary for the authorized purpose.

For CPS student information, third-party access and storage are subject to CPS disclosure, approval, security, and contractual requirements. A service provider's inclusion in this general Privacy Policy does not independently authorize that provider to process CPS student data.

PCCCArts does not disclose personally identifiable student records to donors or funders for marketing purposes.

We may disclose information when required by applicable law, lawful process, or an authorized school district obligation.

12. Data Security and Access Controls

PCCCArts is committed to maintaining reasonable administrative, organizational, and technical safeguards appropriate to the information it handles.

Our security practices are intended to include:

Limiting access to authorized personnel with a legitimate need.
Using access-controlled organizational accounts and storage.
Protecting account credentials and avoiding unauthorized sharing.
Using available account security features, including multifactor authentication where supported and implemented.
Reviewing access when personnel change roles or leave the organization.
Restricting unnecessary downloading or external distribution of student records.
Using school district-approved systems and transfer methods where required.
Providing personnel with guidance on confidentiality and responsible information handling.

Personnel and contractors with authorized access to student information are expected to follow applicable confidentiality and data protection requirements.

PCCCArts will review its security practices as organizational systems, technologies, and contractual obligations evolve.

No electronic system can be guaranteed completely secure. However, PCCCArts seeks to reduce foreseeable risks through appropriate safeguards and responsible information management.

13. Data Retention and Disposal

PCCCArts retains personal information only for as long as reasonably necessary to fulfill authorized educational, administrative, financial, legal, and contractual purposes.

Retention periods may vary depending on the information involved and applicable requirements.

Student attendance records, registration information, instructional documentation, and other program records are subject to applicable school agreements and legal obligations.

When information is no longer required, PCCCArts will take appropriate steps to delete, securely dispose of, return, or de-identify it, as applicable.

Student data governed by a school district agreement will be returned, deleted, or otherwise handled according to that agreement and applicable law.

Financial records may be retained for longer periods where necessary for accounting, tax, audit, or legal compliance.

14. Data Security Incidents

PCCCArts takes suspected unauthorized access, disclosure, loss, or misuse of personal information seriously.

When a potential data security incident is identified, PCCCArts will take appropriate steps to assess the situation, restrict further unauthorized access, preserve relevant information, and determine applicable notification and remediation obligations.

Incidents involving student information obtained through school partnerships will be reported to the appropriate school district representatives in accordance with applicable contractual deadlines and legal requirements.

PCCCArts will cooperate with authorized investigations and corrective actions.

15. Privacy Rights and Requests

Individuals may contact PCCCArts to request information about personal records maintained by the organization, including requests for appropriate access, correction, or deletion.

Parents and legal guardians may submit requests concerning their minor children's information, subject to applicable legal requirements.

Requests involving school-controlled education records may be referred to or coordinated with the relevant educational institution.

PCCCArts may retain information when necessary to satisfy legal, contractual, financial, insurance, safety, or legitimate recordkeeping obligations.

Privacy requests may be directed to:

admin@pcccarts.org

16. Changes to This Privacy Policy

PCCCArts may revise this Privacy Policy to reflect changes in organizational practices, programs, technology, partnerships, or applicable requirements.

The current version will be made available through the organization's website and will identify the date of its most recent update.

Material changes affecting student information will be addressed in accordance with applicable school district notification or approval requirements.

17. Contact Information

People's Center for Cultural & Contemporary Arts (PCCCArts)
Legal Name: Pilsen Center for Cultural & Contemporary Arts
Chicago, Illinois
Website: https://pcccarts.org
Email: admin@pcccarts.org
Telephone: (312) 929-3386

Part II. Terms of Use

Last Updated: November 5, 2026

1. Acceptance of Terms

Welcome to the website of People's Center for Cultural & Contemporary Arts ("PCCCArts," "we," "our," or "us").

By accessing or using our website, you agree to these Terms of Use.

If you do not agree with these Terms, please discontinue use of the website.

These Terms govern general website use and do not replace specific written program agreements, school district contracts, or applicable legal protections.

2. About PCCCArts

PCCCArts is a Chicago-based nonprofit arts organization providing educational programming in music, dance, media arts, and visual arts.

Our activities include classes, residencies, workshops, performances, exhibitions, community events, and partnerships with schools and community organizations.

Information on our website is intended to help visitors learn about and access these programs and services.

3. Appropriate Website Use

Visitors agree to use the website only for lawful purposes.

Users may not:

Attempt unauthorized access to accounts, systems, or information.
Interfere with website functionality or security.
Submit intentionally false or misleading information.
Violate the intellectual property or privacy rights of others.
Use the website for fraudulent, harmful, or otherwise unlawful activities.

PCCCArts may restrict access when reasonably necessary to protect website operations, users, or organizational resources.

4. Program Registration and Enrollment

Registration for PCCCArts programs may require the submission of accurate participant information and acceptance of additional program-specific policies.

For minor participants, registration may need to be completed or authorized by a parent or legal guardian.

Submission of a registration does not automatically guarantee enrollment.

Participation may depend on program capacity, eligibility, payment arrangements, school or partner requirements, or other published conditions.

PCCCArts may communicate directly with registered families regarding scheduling, participation, and program administration.

5. Tuition, Fees, and Payments

Program tuition and fees are communicated during registration when applicable.

By submitting payment, the payer authorizes PCCCArts and its authorized payment-processing providers to process the applicable transaction.

Program-specific refund, cancellation, discount, scholarship, and payment-plan terms communicated during registration govern the relevant transaction.

PCCCArts will communicate material changes to payment arrangements as appropriate.

6. Scholarships and Financial Assistance

PCCCArts seeks to make arts education accessible through scholarships, discounts, and payment arrangements when resources permit.

Financial assistance may be subject to eligibility requirements, available funding, application procedures, and program-specific conditions.

Receiving assistance for one program or term does not guarantee assistance for future programs.

Applicants are responsible for providing accurate information when requesting assistance.

7. Program Changes and Cancellations

PCCCArts may modify, postpone, relocate, combine, or cancel programs when reasonably necessary due to enrollment, instructor availability, facility decisions, weather, emergencies, safety concerns, or circumstances beyond the organization's control.

When PCCCArts cancels a program, affected participants will be informed of available options under the applicable program and payment policies.

School-based programming is additionally subject to the applicable school's calendar, policies, and contractual arrangements.

8. Children and Minors

Certain PCCCArts programs are designed specifically for children and young people.

A parent or legal guardian may be required to provide registration information, emergency contacts, permissions, or other documentation before participation.

Use of the website alone does not constitute parental or guardian consent for participation in a program.

PCCCArts seeks to provide a safe and supportive educational environment consistent with applicable school, organizational, and legal requirements.

9. Photography, Video, Audio, and Media Permissions

PCCCArts activities may be photographed, filmed, or recorded for authorized purposes.

Optional promotional use of a participant's image, likeness, voice, performance, or student-created work is subject to applicable media permissions.

For minor participants, parental or guardian authorization may be required.

School-based activities are additionally governed by the relevant educational institution's policies and permissions.

PCCCArts' general media release does not override school district requirements or authorize otherwise prohibited use of student information.

Questions or media restrictions may be submitted to admin@pcccarts.org.

10. Intellectual Property

Unless otherwise indicated, original materials created and published by PCCCArts—including text, graphics, logos, educational resources, photographs, videos, and other website content—are owned by PCCCArts or used with appropriate permission.

Visitors may not reproduce, distribute, modify, sell, or commercially exploit protected website materials without authorization.

Materials belonging to students, individual artists, photographers, educators, schools, or other third parties remain subject to their respective intellectual property rights.

Participation in a PCCCArts program does not automatically transfer ownership of a student's original creative work to PCCCArts.

Any permitted use of student-created work is subject to applicable permissions and agreements.

11. Website Information and Accuracy

PCCCArts seeks to maintain accurate and current website information.

However, program schedules, tuition, locations, instructors, availability, and other details may change.

If general website information conflicts with a specific written registration agreement, school district contract, or other controlling agreement, the applicable agreement governs.

12. Third-Party Websites and Services

Our website may link to or integrate with third-party services, including registration platforms, payment processors, educational resources, and social media websites.

These third parties may maintain their own privacy policies and terms of use.

PCCCArts is not responsible for the content or practices of independently operated websites that it does not control, except to the extent responsibility is imposed by applicable law or contractual obligations.

13. Privacy and Student Information

Use of our website is subject to the PCCCArts Privacy Policy.

Personal information is collected, used, stored, and disclosed according to that policy and applicable law.

Information relating to CPS students or other school district participants is additionally subject to applicable student privacy laws, district policies, and contractual requirements.

These Terms do not grant PCCCArts permission to use student information for purposes prohibited by an applicable educational agreement.

14. Disclaimer

PCCCArts strives to provide accurate information and high-quality educational opportunities.

To the extent permitted by applicable law, website information is provided for general informational purposes without a guarantee of uninterrupted availability or complete freedom from technical errors.

Nothing in these Terms is intended to waive rights or responsibilities that cannot legally be waived.

15. Limitation of Liability

To the extent permitted by applicable law, PCCCArts is not responsible for losses arising solely from reliance on general website information or temporary website unavailability.

This provision does not exclude or limit liability where doing so would be prohibited by law or conflict with controlling contractual obligations.

16. Changes to These Terms

PCCCArts may update these Terms of Use to reflect changes in programs, organizational practices, technology, or applicable requirements.

The current version will be posted on the organization's website with the date of its most recent update.

17. Governing Law

These Terms are governed by the laws of the State of Illinois, without regard to conflict-of-law principles, except where federal law or a controlling agreement requires otherwise.

18. Contact Information

End of Privacy Policy and Terms of Use